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Sections:
[Standalone PC]
[Network]
Standalone
PC
Run
your PC from a UPS (Uninterruptible Power Supply)
APC
(American Power Conversion) makes high quality low cost models.
Use
a virus checker that is automatically updated by the internet
Norton
Anti-Virus, McAfee, Trend Micro, Inoculan (Make sure that the
virus checker is set to quarantine files, not delete.)
Make
frequent, regular data backups
Tape
drives are the best, then CD RW, then ZIP disks. (Floppy
diskette are very poor backups devices.) Store the backups
in a secure location away from the PC.
If
you are on the Internet, use some kind of firewall.
ZoneAlarm
has a good one that is free for personal use.
Regularly delete all files in the Temp directory, the Temporary
Internet Files directory, and if you use Netscape or AOL, delete
files from any Cache directories.
Regularly
delete all files in the Temp directory, the Temporary Internet
Files directory, and if you use Netscape or AOL, delete files
from any Cache directories.
Don't
use Netscape, AOL. or Microsoft Outlook to store files. If
messages or attachments are important enough to save, they
should be copied to your regular document directory. It is
hard to search for documents in these programs, and as they
accumulate large numbers of messages and attachments they become
unstable and get corrupted. If you don't have a good
backup, you may lose all the messages and attachments.
Make
sure that your operating system and applications have the latest
updates and patches. (Make a backup and emergency repair
disk before installing updates.)
When installing new programs
it's a good idea to do a backup and emergency repair disk first.
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Network
Disclaimer: NNI
and/or its employees, and affiliates, provide the information on
this website as a convenience for its customers.
NNI does not warrant the accuracy or applicability of the
information or procedures included on these pages.
NNI and its employees or affiliates are not responsible
for losses due to adverse, unexpected, or unsuccessful
application of information and advice provided.
Employees
should receive training for understanding network storage and
access to network devices and applications.
Users should know how to transfer files between workstations by
using the server instead of floppies or E-Mail.
As a server and its UPS approach three years of age they
should be replaced or scheduled for replacement.
They are no longer reliable.
The server should be kept in a secure, air conditioned,
locked area; preferably in an area with a glass door or window
for visibility.
Servers should always have mirrored or RAID5 multiple hard
drives.
There should be a telephone available at the server for
technician use.
Run your Server from a UPS
(Uninterruptible Power Supply).
APC (American Power Conversion) makes high
quality models.
Use a server virus checker
that is automatically updated by the Internet.
Norton Anti-Virus and McAfee are good.
Be sure that the server software has all of the latest
updates and patches.
All data should be kept on
the server.
All PC applications should be configured to save
data on the server.
Users should be informed that data on local PC’s is not
backed up.
Each user should have a home directory on the server for
files that shouldn’t be shared by others.
Files that can be shared with multiple users are stored in
shared directories on the server.
Servers should always
have tape drives for backups.
Make daily, regular data backups. Verify the backup each day.
Keep a log of the date, number of bytes and files, errors.
Store the backups in a secure location away from the server.
Cycle at least one tape off site each day or week
If you are on the Internet,
use some kind of Firewall.
Interjak, SonicWall, Cisco PIX.
Save, catalogue and
secure all original software, licenses, manuals and extra parts
for all network components.
Network components include servers, workstations, printers,
hubs, routers, firewalls, and any other element of the network.
If possible, mark packages to match machines.
In particular, software license and serial numbers are
frequently needed for reinstallation.
Create documentation of all relevant information for the
network, including network addresses, network layout, user names
and passwords, licenses, modem phone numbers, wide area
addresses and configurations, tech support phone numbers, and
any other information that might be needed in the future to
recover from failures or making changes or upgrades.
Keep support addresses and phone numbers for all vendors.
Record the purchase date of all components.
Fill out, copy, and mail all warranty cards.
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